Safety officers tracked subcontractor Certificates of Insurance (COIs) and OSHA safety meeting logs using disconnected spreadsheets. Expired insurance policies went unnoticed until billing audit time, exposing the business to major liability risks, while safety officers spent hours compiling paper inspection reports for weekly executive reviews.
Automating Subcontractor Compliance and Safety Reporting Across 25 Active Job Sites
A prime contractor managing residential high-rise developments needed to streamline safety compliance tracking for over seventy trade subcontractors.
Challenge
Solution
FlipWorks engineered a centralized subcontractor compliance and safety portal. Subcontractors upload COIs and safety documentation directly through a self-service web interface. Automated notification services flag expiring policies thirty days in advance, while a mobile inspection tool allows safety officers to conduct digital site walks and generate instant OSHA-compliant audit reports.
Result
- Centralized compliance tracking across seventy trade subcontractors operating across twenty-five active job sites.
- Automated expiring insurance policy alerts, maintaining 100% active COI coverage across active trade contractors.
- Eliminated paper safety inspection logs, reducing safety officer administrative reporting time significantly.